Monthly Membership General Board Meeting Minutes

The meeting was called to order at 7:03 by President Priya Krishna with the following members in attendance:

President, Priya Krishna

VP & Communications, Nahid Kazi

Secretary, Cathy Baptista

Treasurer, Holly Dubbeling

Mini-Grants, Gyami Shrestha

Hospitality, Gladys Baltazar

Membership, Patricia Buxton

Jamie Lane, Principal

17578713741 (Parent)

Meredith Eitt
 

Holly Dubbeling (Treasurer) gave the following updates:

Priya made motion to approve the Financial Review, it was approved by acclamation.

Priya made a motion to approve Organizational Structure Form, it was approved by acclamation.

Holly briefly summarized the budget. The proposed budget is based off last year’s budget with some exceptions. Currently we have 40 members. Holly went over everything in the proposed budget line-by-line and why we have made the decisions we made as a board for the benefit of the general membership.Following the discussion, Priya motioned to approve the budget, Nahid seconded and the budget is approved.

Jamie Lane (Principal) gave the following updates:

We’ll be recognizing national merit scholarships on 10/27 at 10:30 AM. We are up overall in the number of students being recognized and this is a big cause to celebrate. Academic awards are on 11/19 at 9:45 AM.

Wednesday (10/8) PSAT testing for >freshmen, and the seniors are busy working on college applications, essays. Also, seniors heard from candidates from races around the states and the League of Women Voters was here to register students to vote. Jamie talked about Internship programs in the Spring and that soon we’ll be sending graduation gown orders. Senior letter is also coming out soon, we’ve done the senior panoramic and senior portraits are being done. Also, underclassmen will get brain breaks (chance to go to the field and play games during return periods). The opus literary magazine was recognized.

Other updates:

Gyami Shrestha (Mini Grants)

The mini grant application is on the website, tell teachers spread the word as that money is available.

Student Support

Priya discussed the National Merit Award meeting budget, the order should be placed Monday at 10:30. There was a discussion about saving $$ on this first event. Priya will talk with Lily about crumbl cookies and having 4 coffees available. Asked for help setting up. Join if you can! 10/27 at 10:30 AM.

Other

There is no school for next 2 Monday meeting dates, so we will not have these board meetings. Board will synch up outside of meeting times.

Hospitality

Next staff breakfast is October 22, 7:30 AM. Gladys is working on this.

PTSA Communications

Holly asked what would the parents like to see in this meeting so that we can get more interest. Gyami offered to fill out a google form to get feedback from parents about what they would like to see. There was a discussion about Social media and how parents want to get information. Also, what information would parents want to see, such as overview of schools, interests, etc. Lots of parent interest for college applications, course selections and college applications really get people excited.

Cathy and Nahid discussed recording meetings going forward so nothing gets missed. This is OK.

The meeting ended at 8:00 PM

Prepared by Cathy Baptista
Oakton HS PTSA Secretary

Monthly Membership General Board Meeting Minutes

November 10, 2025

The meeting was called to order at 7:05. The meeting was recorded with permission. 

The following members were in attendance:

ANGP Chair, Anil Bondlapatti

President, Priya Krishna

Secretary, Cathy Baptista

Mini-Grants, Gyami Shrestha

Treasurer, Holly Dubbeling

VP & Communications, Nahid Kazi

John Huntoon

Mary Babcock

 

Priya Krishna (President)

 

  • The monthly teachers' breakfast is November 19th

  • The Academic Awards Celebration is November 19th.

  • Mini grants is coming to a close this Friday. 

  • Applications will be discussed next week.

  • Priya will reach out about the All Night Grad Party.

  • The PTSA feedback survey has been sent out.

Gyami Shrestha (Mini-Grants)

  • Sign-up comes out on Wednesday.

 

Holly Dubbeling (Treasurer)

 

  • We have 42 members and need more.

  • For ANGP & Mini Grants, one adult must be a PTSA member. 

  • We have items we can use at teacher breakfasts. 

  • We do have a banner for the PTSA

  • We have a cash box.

Cathy Baptista (Secretary)

  • Approval of minutes will be done remotely.

  • Minutes are available on PTBoard.

Other Business

  • John, one of the lead facilitators at the Emerging Leaders Program, spoke to the group. 

The meeting ended at 7:35 PM

Prepared by Cathy Baptista
Oakton HS PTSA Secretary

 

 

Monthly Membership General Board Meeting Minutes

December 8, 2025

The meeting was called to order at 7:07 by President Priya Krishna. The meeting was recorded with permission. The following members were in attendance:

President, Priya Krishna
Secretary, Cathy Baptista
Hospitality, Wilma Joqunoori
Hospitality, Gladys Baltazar
VP & Communications, Nahid Kazi
Treasurer, Holly Dubbeling
Jamie Lane (Oakton Principal)
Suzette (?) (member)
Meredith Eitt (member)
S Simpson (member)
Fei Heiger (member)

Hospitality (Wilma Joqunoori)

  • The next teachers' breakfast is December 17. We need volunteers to give goodie bags to bus drivers. Ms Lane confirmed that we will have students there to help us with distribution.
  • Sign-up for donations will be going out tomorrow, 12/9. The hospitality team will decorate and reach out to get access to the room for setup.
  • Treasurer (Holly Dubbeling) : We are behind on membership income.
  • There was a discussion about ANGP and the contract. Required payments to the venue will be made after the board approves the contract.
  • Principal (Ms. Lane) Updates: 
  1. We are approaching winter break; there is a lot going on. We have had more than 300 NHS members inducted.
  2. Robotics competitions are coming up.
  3. Outstanding employee winners were awarded.
  4. Communication went out regarding Western HS.
  5. Course registrations will be happening when we get back from break, with rising 12th graders a priority.
  6. January 8th is curriculum night so parents can come prepared for registration.
  • We thanked her, and all parents, for their support and attendance.
  • Nahid will coordinate open issues with mini grants for now.
  • ANGP: Holly and Nahid assist with coordination of payment with the venue.
  • The board will not have an “official” meeting with Ms. Lane in December; business will be handled via email.

________

The meeting finished at 7:19.

Prepared by Cathy Baptista
Oakton HS PTSA Secretary